Whether it’s a home office or an office desk, tidiness is essential to improve productivity, reduce stress and create an optimal environment.
Proper organization in the workspace is essential to create a more pleasant environment. Moreover, by keeping our desk tidy, we will obtain significant psychological and practical benefits, capable of improving our professional performance.
Having a tidy workspace has many benefits. In addition to improving the aesthetics of the environment, a clean and organized desk can reduce stress by creating a more relaxed atmosphere conducive to concentration.
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A cupboard organizer, for example, speeds up access to the necessary tools and documents. In this way, we avoid wasting time searching for materials and increase productivity. Likewise, a desk organizer or drawer organizer can improve time and resource management, improving efficiency in daily tasks.
In the following post we will analyze the main tips to achieve a tidy workspace. Four sections: the importance of organization, document management, workspace maintenance and digital tools for organization, with which to obtain a clean and uncluttered environment that can inspire creativity and facilitate the flow of ideas.
The impact on the mental health of the organization
A cluttered space can negatively affect the mental health of the individuals who make use of it. Clutter can be a constant source of distraction, making it more difficult to concentrate and complete tasks. Thus, a tidy work area can:
– Improve concentration: Minimizing visual distractions and favoring greater concentration.
– Encourage a positive frame of mind: A sense of control improves motivation.
– Reduce mental fatigue: The visual clarity and simplicity of a tidy space can help you work longer without feeling exhausted.
Document management
In the digital age, we still have some vital documents in our offices that need to be kept in physical form. Everyday items that take up space and that we need to have at hand on a daily basis. In these cases it is essential to use a cupboard organizer together with a desk organizer. Distributors that store and facilitate access to everything we need to carry out our work tasks.
Traditional ceramics Atlanta Natural by L’Antic Colonial.
Here are some suggestions:
– Use filing cabinets with hanging folders and clear labels to assign a specific place to each type of document.
– Set a weekly or monthly time to review and file new items. Do not accumulate papers on the desk.
– Regularly review documents and dispose of those that are no longer needed. Use a shredder to securely destroy the most confidential documents.
Digitization of documents
One of the most effective ways to reduce clutter in an office is to digitize documents. A process that frees up physical space, serves as a desktop organizer and simplifies access to information. The steps to follow for proper digitization are as follows:
- Scan documents to convert physical files into digital ones.
- Create a clear and logical folder structure. Files should be named in a coherent and descriptive way to facilitate searching.
- Store in the cloud. Use services such as Google Drive, OneDrive or Dropbox to store and access information from anywhere.
Workspace maintenance
Whether in an office or a home office, the materials used in the design of a workspace must respond to aesthetic and functional values. The former to generate an atmosphere that enhances the working environment and improves productivity. The latter to facilitate maintenance and cleaning.
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Spending a few minutes at the end of the day cleaning the desk or avoiding unnecessary clutter will make the job easier. It will also help to have basic cleaning products on hand such as disinfectant wipes, a screen cleaner and a microfiber cloth to keep the furniture free of dust and stains.
Another point to consider is the organization of cables. These can be a major source of clutter and distraction. It is very important to have them organized with cable ties or tubes and even labelled so that they can be quickly identified.
Digital tools for the organization
Continuing the digitization process, working with IT equipment is becoming more and more essential in any office. In this respect, task management applications are becoming increasingly important. Programs that help to stay organized and ensure that all work is completed on time. Todoist, Trello or Microsoft To Do are some examples that can avoid the use of post-it notes to remind meetings or deadlines. There are also collaborative tools such as Slack, Google Workspace or Asana, especially suitable for teamwork. Very useful software for maintaining order and fluid communication.
Finally, email is an integral part of daily work and can be a major source of clutter. It is therefore very important to use filters and labels to keep a clean inbox. Similarly, you should check the newsletters you are subscribed to and unsubscribe from those that do not provide you with relevant information.
Refurbishing an office to create a pleasant atmosphere
If we have the option of refurbishing or even completely designing our workspace, there is a wide range of possibilities to consider.
First we will have to evaluate what our needs are, analyzing the space and furniture we need together with our budget. Then we will distribute the surface area taking into account the workflow and circulation areas. Finally we will define the style according to our needs and aesthetic preferences.
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Office supplies
Porcelanosa has a wide variety of products and materials to personalize the room to the maximum, which will improve productivity while creating a pleasant and welcoming atmosphere.
– Ceramic tiles. Collections such as Harlem or PAR-KER® Brussels by Porcelanosa provide a multitude of advantages such as easy maintenance and cleaning, durability and resistance. In addition, their versatility in terms of design can offer finishes inspired by natural materials, cements or textiles.
– Large format porcelain tile. XTONE Bianco Lasa or XLIGHT Liem dark by Porcelanosa add to the characteristics of the ceramic a greater aesthetic value by reducing the number of joints and increasing the effect of continuity.
– Natural wood. Parquets such as Forest Camel by L’Antic Colonial are capable of creating a warm and elegant atmosphere. Likewise, we can give continuity to the material in furniture, walls and even ceilings.
– Panels. Easy to install, large format and different types (mineral, aluminum,…), the panels offer a wide range of decorative possibilities, increasing the visual appeal of the office walls (Fitwall Wave Grey Sand by Krion).
– Wallpaper. Another highly versatile option thanks to the multitude of prints and combinations that can be made(Skins Sheffield Beige by L’Antic Colonial).
Tidy up the office
Maintaining order in a home office or office desk is essential to improve productivity, well-being and efficiency. Good organization will create a more pleasant environment and bring significant psychological and practical benefits. Ultimately, by implementing a combination of strategies for managing documents, maintaining daily cleanliness and using digital tools, we will transform our workspace into a more efficient and pleasant place to work.
